What to look for in a School Assessment and Reporting Solution

Managing student assessment and report writing can be a tedious and time-consuming task without the right tools. Thankfully, the days of teachers using spreadsheets to keep track of student performance are behind us, with student management software (also called school management software) reducing the complexity of the assessment and reporting process.

However, not all school management software solutions offer the same level of usability, customisation and integration. If your school’s teachers and administrative staff are still spending considerable time tweaking assessment and reporting formulas, layouts and more, or can’t access modules remotely, your school management system won’t be delivering the efficiencies and productivity improvements you’d intended.

If your school’s approach to student assessment and reporting isn’t providing the benefits you’d anticipated, here are some aspects to consider when comparing student management software.

1. Is it easy to make changes to reporting workflows and template?
Teachers should be able to configure and customise subjects, classes, assessment items and formulas easily, and create flexible report templates that allow them to showcase their areas of focus. Subject collation should also straightforward, providing a rolled-up view of each student’s performance at a click.

PCSchool lets teachers allocate subject and assessment items in bulk and adjust individual learning plans for students as needed. High-performing students can be assigned additional assessment items, and learning plans can be modified for any students who are tracking below the expected level.

PCSchool supports simple point-and-click marking backed by a comprehensive editable comment bank. Integrated markbooks with powerful formulas let teachers calculate weighted averages with ease.

2. Can markbooks be viewed and updated anywhere, anytime?
When remote learning delivery became the norm in 2020, schools using cloud-based student management software were at a distinct advantage. With most staff working off-campus, teachers, administrative staff and principals needed to access assessment and reporting functionality remotely and know that the information held by the system was updated in real-time.

PCSchool allows school staff to stay connected and be productive wherever they are. Markbooks can be created in bulk or individually anytime from anywhere and edited to include specific formulas for a particular year level or subject.

3. Is it easy to identify and manage high and low performers?
Does your student management software empower teachers to recognise high performing students and those that are struggling? Your school management software should automatically flag high and low achievers so their teachers can work with them to meet their academic potential.

PCSchool captures school-based assessments and standardised test results such as NAPLAN, PAT and eAsTle. These outcomes feed into each student’s assessment analysis and are available to teachers, families and students as a tool to review and track progress. It’s easy to see whether students are below, at or above standard across year levels and in comparison to their peers.

4. Are student assessment histories readily accessible?
Quality school management software will allow your team to access an end-to-end view of each student’s performance throughout their time at your school. From enrolment to graduation, your student management software should allow you to view, edit and store each student’s results and report history in one place, whether you’re on campus or not.

PCSchool holds a PDF copy of each student’s results that’s accessible by staff, families and students, even after they’ve graduated. All results over the student’s life at the school can be used for longitudinal assessment analysis to track students’ progress across year levels and subject areas.

5. Can reports be customised?
Our reports are individually customised by PCSchool, in close consultation with your staff, ensuring that the output expresses your school’s brand, ethos, and pedagogy, producing assessment reports that truly reflect your school.